Time Management Tips

Time Hi guys! As promised, today’s post will be giving time management tips to help reduce stress. Time management is considered a life skill and in some cases, skills like these make all the difference. Managing your time can directly reduce your stress levels by, creating fewer surprises, fewer tight deadlines and less rushing from task-to-task and place-to-place. Poor time management can not only create unnecessary stress, but it can also damage relationships or careers. Below I have included some time management tips that are realistic, helpful and easy to implement.

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1: Use a to-do list or an appointment book.

Writing down your responsibilities has a number of benefits. Not only will it ensure you don’t forget anything, it also reduces stress by allowing you to drop your mental checklist. Make sure you keep your list somewhere accessible. If you always have your phone, for example, keep it on your phone.

2: Prioritise your tasks.

Focus on completing the most important, and the quickest tasks, first. If you have a few “to-dos” that will only take five minutes, knock them out quickly for the peace of mind.

3: Break large tasks into smaller pieces.

It’s easy to feel overwhelmed when you have a really big task before you. Breaking big tasks into small pieces will help you get started, which is often the hardest part. For example, writing a paper can be reduced to pieces, such as doing research, preparing an outline, and writing an introductory paragraph. View it as steps you must complete, as opposed to the whole picture.

4: Give yourself time between tasks.

Plan on arriving to appointments 15 minutes early, and bring something to do in case you find yourself waiting. Scheduling some buffer time will help to reduce your stress when things inevitably run long.

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5: Limit distractions.

Spend a few days recording how much time you spend on distractions such as social media or TV. Then, cut out the distractions you don’t actually enjoy, and schedule time for the ones you do enjoy. Always set an alarm so you know when to get back to work. If you can’t limit your distractions, get away from them. Create clear boundaries between work and play, by putting up a “Do Not Disturb” sign on your door, turning off your phone, or going to a coffee shop without a TV. Everyone is different in this regard, make the changes to help YOU focus.

6: Have a lunch break

Lots of people like to work through their lunch break, but this can be counter-productive. As a general rule, taking at least 30 minutes away from your desk will help you to be more effective in the afternoon. You’ll come back to your desk re-energised, with a new set of eyes and renewed focus. Planning your day with a midday break will also help you to break up your work into more manageable chunks.

7: Let yourself be less than perfect.

If you try to complete every task to perfection, some of your other responsibilities won’t get done at all. Focus on completing everything to an acceptable level, and then go back to improve upon your work if you have time.

8: Delineate a time limit in which to complete tasks.

Instead of just sitting down to work on a project and thinking, “I’m going to be here until this is done,” try thinking, “I’m going to work on this for three hours”.

The time constraint will push you to focus and be more efficient, even if you end up having to go back and add a bit more later.

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These tips are a stepping stone to building your time management skills. Time management can be so easily overlooked and viewed as not important. When matter as fact, it’s very important, not only is it a life skill, but it’s one way to help prevent or reduce stress in your life. It creates so many life benefits such as: less stress, getting more done, less rework, less life frictions/problems, more free time, less wasted time and creating more time where it matters.

I hope you gained some tips from this post, if you have any questions feel free to comment below or email me privately on reachoutwithniamh@gmail.com.

Niamh-Psychotherapist xx 

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